The process

Structured reviews are all about preventing waste; waste of rework and waste of useless  products. Reviews are a quality measure aimed at:

  • Repairing defects in the phase they are created (√ Right the first time)
  • Preventing defects in a following phase by clarification (√ No faults forward)
  • Making sure the document/product suits your needs (√ Fit for purpose)

A side effect of reviews is early involvement, building up confidence and creating a starting point for discussions and clarifications.

A review is not a replacement for knowledge transfer, ‘normal’ communication or sign off. Also, there are different methods for structured reviews (inspections/walkthroughs/audits etc.) Choose the best option in your situation and let it be based on risk and ROI.

Working together creates a positive situation in which everybody gets what they want in an atmosphere of helping each other.

A structured review process is phased, involves administration and deadlines. Part of this structure can be some level of flexibility in some phases as long this flexibility is agreed upon with all involved.

The phases for a structured review process are:

  • Planning
  • Preparation
  • Execution
  • Approval
  • Finalization
  • Administration and Reporting